FREQUENTLY ASKED QUESTIONS
What is the weather like in September/October in Phoenix, Arizona?
Phoenix weather in the early fall is typically warm and dry, with daytime temperatures ranging from the mid‑80s to mid‑90s Fahrenheit. Evenings are noticeably cooler, often dipping into the 60s. Rain is uncommon during this period, but bringing a light layer for cooler nights is recommended.
Will there be any out-of-pocket costs?
During the official dates of the program, expenses associated with overnight accommodations, and sponsored meals and activities will be covered for you. Incidental charges (i.e., meals not listed on the official program, room service, dry cleaning, phone calls, faxes, business center charges, etc.) incurred during your stay will be at your own expense.
Will I be responsible for any tips or gratuities?
All tips and gratuities for sponsored meals are included. Gratuities for additional activities or services outside of the program are at your own expense.
What if I have special dietary requirements?
Please note any dietary requirements on the registration form when you register.
What is the local time zone?
All agenda times are listed in Mountain Standard Time (MST). Arizona does not observe Daylight Saving Time, so during this September event, MST is equivalent to Pacific Daylight Time (PDT).
Can my family stay in my hotel room during the meeting?
No, family should not be at the hotel while the meeting is happening (no upgrades to suites to allow for family). It is strictly a business meeting.
May I arrive on Sunday?
No, team members should arrive on Monday, September 28th adhering to the itinerary.
May I extend my stay at the hotel?
Yes, you are able to extend your stay. No hotel room or associated costs will be covered after Wednesday night. Please contact Libby Wooldridge at libby@sevenhillsglobal.com to discuss availability. Please note that you will be responsible for additional hotel costs.
How do I book and expense my flight?
Please book your flights directly with Concur or CWT (1-763-329-2825) and reference the Itinerary tab for arrival and departure times.
When expensing your flight in Concur, please select “(4) Sales Division Meetings” from the Project Code dropdown list, so all expenses associated with the meeting are properly tracked. Note: The cost will still be booked against your T&E.